JOB OPPORTUNITY: Project Manager (Major Depression Disorder Minds for Primary Care)
The World Organization of Family Doctors (WONCA) is a global not-for-profit organization representing 132 professional associations of family doctors from 111 countries and territories (www.globalfamilydoctor.com). Our mission is to improve the quality of life of the peoples of the world by promoting the development of general practice/family medicine globally, fostering high standards of care, and disseminating information concerning the educational, research and service provision aspects of our discipline.
The WONCA Working Party on Mental Health is launching a 30-month project to enhance the quality of care for patients with major depressive disorder in Africa/Middle East, Asia and Latin America. The objectives of this multi-phase project are to build content, identify and educate regional faculty, and use the newly trained faculty to provide education for family doctors and other primary care professionals. The program will include online training on clinical issues plus skill building on communication with patients and other physicians. In the final phase, a quality improvement activity will take place in the projects three geographic locations.
WONCA is looking for a Project Manager who will work autonomously under the authority of the WONCA CEO and under the supervision of the Strategic Management Team. He/she will manage, monitor, implement and evaluate all aspects of the entire project management life cycle (including operational, administrative, financial and dissemination tasks according to the grant agreement). The Project Manager will take care of the day-to-day management of this project.
The Project Manager is responsible for a list of tasks, including, but not limited to:
1. Steering Committee coordination and project management
Scheduling and organizing project meetings (including agenda, online calls scheduling, venues booking and preparation, etc.)
Coordinating, taking notes and reporting on the project meetings (online or in person)
Time management: monitoring activities, deadlines, outputs development, milestones achievement adherence to the planned time schedule
Facilitating the delivery of exploitable results as well as valorisation of project outcomes.
2. Financial management, administration and reporting
Budget and expenditure management, in collaboration with WONCAs accounts manager
Following up payments and ensuring that they are due in time, including recording of invoices with WONCAs account manager.
Supporting the Strategic Management team in communication with Pfizer
Assisting in financial reporting procedures and provide information for audit
Ensuring project implementation, performance of project participants, beneficiaries and contractors
Monitoring contractual obligations (via quality controls, risk analysis, development of deliverables, periodic/final reviews/checks, analysis of use of resources, audits, reporting, etc.)
Checking adherence of project implementation with the requirements as set out in the grant agreement
3. Communication and dissemination
Drafting, implementation, and monitoring of the dissemination plan
Dissemination of project results and learnings, liaising, if needed, with WONCAs Communication Officer (e.g., dissemination of project results via presentations, articles, posts in social media; preparation of presentations for conferences, workshops, and seminars; support in publications)
Contribute to internal communication (e.g., articles or reports for internal dissemination)
4. Other tasks
Monitoring of the online module usage and tracking the learners in all phases, including monitoring the Train-the-Trainer sessions
Assisting with recruitment of participants, including communication with the region leads
Coordinating with the online content developer, and website and Learning Management System teams for uploading, testing and launch of the learning platform; keeping inventory of the assets, certifications, etc.
Developing of presentations and other tools/resources of content as required based on participant feedback
Managing of the various IT platforms, including the Learning Management System, survey tools, spreadsheets, calendars, etc.
5. In addition
Identification and assessment of funding opportunities (scouting) published by relevant donors (international foundations, charities, etc.)
Supporting WONCA in the preparation and writing of proposals or bid offers
Early identification and networking with potential consortium partners as well as leading negotiations
Regular communication with the Strategic Management team, WONCA leadership and the WONCA Working Parties
Ensuring compatibility and promote synergies with partners and other related projects of WONCA.
Promoting synergies with WONCA activities if relevant.
Masters degree in a relevant field, such as business administration, project management or similar
At least 5 years proven experience as project manager
Full IT proficiency (Office, Teams, Sharepoint; task/ project management software such as Asana);
Excellent knowledge of English; other languages, especially Spanish, will be considered an asset
Proven experience in contract negotiations with international cooperation partners
Excellent communication and negotiation skills, and keen on working in a team
Excellent prioritising, time management and organisational skills, with the ability to manage multiple projects and agendas, work independently and within a team, deal with competing demands, and meet deadlines
Proactive approach, excellent problem-solving skills, willingness to take initiative to solve problems independently and creatively
Attention to detail and procedures, focus on quality
Team-oriented approach and team-building skills
Sensitivity to operating within a diverse community and in a multicultural environment
Openness to feedback
Excellent interpersonal and communication skills and ability to communicate in a variety of different formats
A valid passport and a valid EU working permit
What we offer
This is a part-time position (three days per week), with a fix-term contract of 30 months, offered under the Belgian law.
The working location is in Brussels. The WONCA Secretariat is located in the Brussels Madou area and is easily accessible by public transport. You will have the opportunity to work in an international non-profit within a small, dynamic and supportive team.
We offer a monthly gross salary in line with the non-profit sector, and depending on the level of experience, in addition to a 13th stipend, holiday bonus, and lunch vouchers (€7 per working day).
Costs relating to travel (economy class) and accommodation for WONCA business will be covered by the organisation. In addition, a per diem will be paid for every day away on WONCA business.
Desired starting date: as soon as possible.
How to apply
WONCA is committed to creating a diverse and inclusive working environment. Candidates from all backgrounds are encouraged to apply.
To apply visit https://apply.workable.com/wonca/ and send your CV and cover letter (maximum one page) explaining why you are interested in this post and how your skills and experience make you suitable for the post. Your cover letter should explicitly state how your profile matches the job requirements as indicated above.
Please also include the names and contact details of two people (ideally one former or current supervisor / manager and one person that you supervised) who could provide references and be contacted by us.
Your application must be received by 27 September 2022, 17.00 CEST. Incomplete and late applications will not be considered. Only selected candidates will be invited for an interview.
For any questions, please contact: firstname.lastname@example.org
World Organisation of Family Doctors (WONCA)Harris Lygidakis